FixedFixed: an invoice would not take payment again after a payment was deleted

Tracking Payments

3 min read

Published April 19, 2026

Updated July 26, 2026

Payments Page Overview

The Finance > Payments page provides a paginated list of every payment recorded in your shop. Unlike the transaction feed on the dashboard (which includes all transaction types), the Payments page focuses specifically on income, repair payments and sale payments only.

Payment Record Columns

Each row in the Payments table shows the following information.

  • Date, the date and time the payment was recorded
  • Type, Repair or Sale (with a colour-coded badge)
  • Code, the repair or sale reference code, clickable to open the record
  • Customer, the customer name linked to the repair or sale
  • Method, the payment method used (Cash, Card, Bank Transfer, Online, or custom)
  • Amount, the payment amount in your shop's currency
  • Reference, an optional reference note (e.g., card transaction ID or bank transfer reference)

Filtering Payments

Use the filter bar at the top of the Payments page to narrow your view.

  • Payment Type, choose All, Repairs only, or Sales only
  • Payment Method, select a specific payment method from the searchable dropdown to see only payments made via that method

Tip

To audit cash payments for a specific day, filter by Payment Method: Cash and check your date range. This is useful for end-of-day cash reconciliation.

Navigating Large Payment Histories

The Payments page uses page-based pagination. Use the navigation controls at the bottom to move between pages. Each page loads a fixed number of payment records. For a full export of payment data, use the Reports page CSV export.

Frequently asked questions

The Payments page lists all individual payments made against repairs and sales. Each row shows the payment date, type (repair or sale), the associated reference code, the customer name, payment method, amount, and any reference note. Codes are clickable links that go directly to the repair or sale record.

Yes. The Payments page has two filters: Payment Type (All, Repairs, or Sales) and Payment Method (a searchable dropdown of all your configured methods). You can combine both filters to narrow down to exactly the payments you need.

No. The Payments page shows only income payments from repairs and sales. Expense payments, agent payouts, and supplier payments are visible in the Finance Dashboard's transaction feed. Expenses are managed separately on the Expenses page.

Yes. Admins can use 'Correct Payment Method' directly on a sale, invoice, or repair to fix which method (or account) a payment is attributed to, including converting a single payment into a split, collapsing a split back into one, or just fixing the methods inside an existing split. The total collected is locked and never changes, and because reports read payments directly and the original date is preserved, that day's figures update automatically. See Correcting a Payment Method.

Related articles