Capital Assets

What Are Capital Assets?

Capital assets are significant durable purchases that benefit your business over an extended period — as opposed to routine expenses consumed within a short time. Examples include repair equipment, computers, benches, vehicles, and shop fixtures.

• Equipment — workbenches, soldering stations, diagnostic tools.
• Electronics — computers, monitors, tablets.
• Furniture — desks, chairs, display cases.
• Vehicle — delivery vans, service vehicles.
• Fixtures — permanent shop fittings, display units.
• Other — anything that doesn't fit the above categories.

Recording a Capital Asset

Capital assets are added through the Payment Accounts page.

1. 1Go to Settings → Payment Accounts.
2. 2Open the account you used to purchase the asset (e.g., 'HSBC Business Account').
3. 3Click 'Add Capital Asset' inside the account detail view.
4. 4Enter the asset name (e.g., 'Dell Workstation').
5. 5Select the category (Equipment, Electronics, Furniture, Vehicle, Fixtures, or Other).
6. 6Enter the purchase price.
7. 7Select the branch where the asset is based.
8. 8Click Save.

Impact on Payment Account Balance

Recording a capital asset reduces the balance of the linked Payment Account by the purchase price. This is visible in the account's balance calculation:

• Balance = Opening Balance + Payments Received − Expenses − Capital Asset Purchases.
• This means an account used to buy expensive equipment will show a reduced balance — accurately reflecting the real funds available.
• Assets are tracked per account, so you can see which accounts funded which assets.

Viewing Capital Assets

All capital assets linked to a Payment Account are visible in the account's detail page under 'Capital Assets'. Each entry shows the name, category, purchase price, branch, and date recorded.