Capital Assets

What Are Capital Assets?

Capital assets are significant durable purchases that benefit your business over an extended period — as opposed to routine expenses consumed within a short time. Examples include repair equipment, computers, benches, vehicles, and shop fixtures.

• Equipment — workbenches, soldering stations, diagnostic tools.
• Electronics — computers, monitors, tablets.
• Furniture — desks, chairs, display cases.
• Vehicle — delivery vans, service vehicles.
• Fixtures — permanent shop fittings, display units.
• Other — anything that doesn't fit the above categories.

Recording a Capital Asset

Capital assets are added from the Advanced Finance page.

1. 1Go to Finance → Advanced from the sidebar, and open the Assets tab.
2. 2Click 'Add Asset'.
3. 3Enter the asset name (e.g., 'Dell Workstation').
4. 4Select the category (Equipment, Electronics, Furniture, Vehicle, Fixtures, or Other) and the branch it's based at.
5. 5Enter the purchase price and date.
6. 6Either select which payment account paid for it, or toggle 'Owner paid for this personally' and optionally pick the owner's account.
7. 7Click 'Add Asset' to save.

Impact on Payment Account Balance

Recording a capital asset paid from a shop account reduces that account's balance by the purchase price:

• This means an account used to buy expensive equipment will show a reduced balance — accurately reflecting the real funds available.
• Assets are tracked per account, so you can see which accounts funded which assets on that account's drill-down page (Finance → Accounts → click the account).
• Owner-funded assets don't touch a shop account's balance — see Owner Equity instead.

Viewing Capital Assets

All capital assets are listed on the Assets tab of Finance → Advanced, along with the shop's total asset value. Each entry shows the name, category, purchase price, branch, date recorded, and which account (or owner funding) paid for it.