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Capital Assets

3 min read

Published May 24, 2026

Updated July 2, 2026

What Are Capital Assets?

Capital assets are significant durable purchases that benefit your business over an extended period, as opposed to routine expenses consumed within a short time. Examples include repair equipment, computers, benches, vehicles, and shop fixtures.

  • Equipment, workbenches, soldering stations, diagnostic tools.
  • Electronics, computers, monitors, tablets.
  • Furniture, desks, chairs, display cases.
  • Vehicle, delivery vans, service vehicles.
  • Fixtures, permanent shop fittings, display units.
  • Other, anything that doesn't fit the above categories.

Recording a Capital Asset

Capital assets are added from the Advanced Finance page.

  1. Go to Finance → Advanced from the sidebar, and open the Assets tab.
  2. Click 'Add Asset'.
  3. Enter the asset name (e.g., 'Dell Workstation').
  4. Select the category (Equipment, Electronics, Furniture, Vehicle, Fixtures, or Other) and the branch it's based at.
  5. Enter the purchase price and date.
  6. Either select which payment account paid for it, or toggle 'Owner paid for this personally' and optionally pick the owner's account.
  7. Click 'Add Asset' to save.

Note

If paid from a shop account, the purchase price is immediately deducted from that account's balance. If owner-funded, Fixmo records a matching owner equity deposit instead.

Impact on Payment Account Balance

Recording a capital asset paid from a shop account reduces that account's balance by the purchase price:

  • This means an account used to buy expensive equipment will show a reduced balance, accurately reflecting the real funds available.
  • Assets are tracked per account, so you can see which accounts funded which assets on that account's drill-down page (Finance → Accounts → click the account).
  • Owner-funded assets don't touch a shop account's balance, see Owner Equity instead.

Viewing Capital Assets

All capital assets are listed on the Assets tab of Finance → Advanced, along with the shop's total asset value. Each entry shows the name, category, purchase price, branch, date recorded, and which account (or owner funding) paid for it.

Frequently asked questions

An expense is an ongoing operating cost (rent, utilities, supplies). A capital asset is a major durable purchase, like a computer, workbench, or vehicle, that has a useful life beyond one period. Recording assets separately keeps your expense reports clean and your asset inventory accurate.

Six categories: Equipment, Electronics, Furniture, Vehicle, Fixtures, and Other.

The purchase price of each capital asset reduces the balance of the linked Payment Account, reflecting that money left that account to acquire the asset.

Go to Finance → Advanced and open the Assets tab. Admins and Managers can add assets there. Managers can only add assets to their own branch.

Toggle 'Owner paid for this personally' when adding the asset. Fixmo records an owner equity deposit for the purchase amount instead of deducting from a shop payment account, keeping the asset's cost and the owner's contribution both accurately tracked.

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