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Product Variants

7 min read

Published April 12, 2026

Updated May 24, 2026

Navigating to the Variants Page

The Variants page is a dedicated tab within the Inventory section where you define and manage all variant types and their options.

  1. Open the Inventory section from the sidebar.
  2. Click the 'Variants' tab at the top of the inventory page.
  3. The page displays all existing variant types with their options.

Creating a Variant Type

Variant types represent the attribute itself, like Color, Size, or Quality. Create them first, then add the individual options.

  1. On the Variants page, find the input field labeled 'New variant type name'.
  2. Type the name of your variant type (e.g., 'Color', 'Size', 'Storage Capacity').
  3. Press Enter or click the create button.
  4. The new variant type appears in the list, ready for you to add options.

Adding Options to a Variant Type

Options are the specific values within a variant type. For example, a Color variant type might have options like Red, Blue, Black, and White.

  1. Find the variant type you want to add options to.
  2. Type an option name in the input field with the placeholder 'Add option (e.g., Black)'.
  3. Press Enter or click the add button.
  4. The new option appears as a badge within the variant type.
  5. Repeat for each option you need.

Tip

Each variant type shows a count of how many options it has. Build out your options as your product range grows, you can always add more later.

Editing & Deleting Variant Types and Options

Variant types and their individual options can be renamed or removed as your product catalog evolves.

  1. To rename a variant type, click the pencil icon next to its name, edit the text, and save.
  2. To delete a variant type entirely, click the trash icon. This removes the type and all its options.
  3. To remove a single option, hover over the option badge and click the X button.

Warning

Deleting a variant type or option affects all items using it. Review the impact before making changes.

Product Types: Simple, Variable, Combo, Service

When creating a new inventory item, the first choice you make is the product type. This determines how the item is structured and how it behaves across Fixmo.

  • Simple Product, a single standalone item. It has one set of pricing (cost, sell, wholesale), one stock level, and optionally serial tracking. When selected in POS, Sales, or Repairs, it is added directly to the cart. If it has serial tracking, the serial picker opens instead.
  • Variable Product, a parent container with one or more child variations. The parent does not hold stock itself, each variation has independent cost price, sell price, wholesale price, stock, serial tracking, and supplier link. When selected anywhere in Fixmo, a variant selector popup appears so you can pick the specific variation.
  • Combo Product, a bundle of existing inventory items. Priced as a set; stock availability is determined by the components.
  • Service, a non-physical service item (e.g., Screen Replacement, Diagnostics). Has a sale price but no cost price, no stock, no barcode, and no warranty. Can be used in repairs, POS sales, invoices, and quotations based on its usage type (Repair Service Only, POS Service Only, or Both).

Item Condition

Simple, Variable, and Combo products each have an Item Condition field. This lets you track whether you are selling brand-new stock or pre-owned/refurbished items alongside new inventory.

  • Brand New, factory-fresh, unused item. This is the default for all products.
  • Used, a previously owned item being resold (e.g., a trade-in phone or second-hand accessory).
  • Refurbished, a device or product that has been repaired, tested, and restored to working condition.
  • The condition is shown as a coloured badge in the inventory list (Used = amber, Refurbished = blue) and in the POS grid, invoice/quotation item picker, and repair parts picker. Brand New items show no badge to keep the interface clean.
  • You can filter the inventory list by condition using the 'All Conditions' dropdown in the filters row.

How Variants Relate to Items

Variant types provide labels that can be applied to inventory items. When an item has a variant assigned, the variant label appears on the inventory list for easy identification.

  • Variant items are linked to a parent item via the variant label.
  • Each variant of a product can have its own stock levels, pricing, serial numbers, and supplier links, allowing you to source different variants from different suppliers with independent cost pricing.
  • Variant labels appear alongside the item name in the inventory list for quick visual reference.

The Variant Selector Popup

Whenever you click a variable product in any product selector, POS, Sales, Repairs, Invoicing, Quotations, or Purchase Orders, Fixmo opens a variant selector popup instead of adding the item directly. This ensures you always pick the correct variation.

  1. Click or search for a variable product in any product selector across Fixmo.
  2. The variant selector popup appears, showing all available variations with their names, stock levels, and pricing.
  3. Select the specific variation you want. Out-of-stock variations are disabled in POS, Sales, Repairs, Invoicing, and Quotations, but remain selectable inside Purchase Orders (where the goal is to restock).
  4. If the selected variation has serial tracking, the serial picker opens next so you can choose the specific serial unit.
  5. If the variation does not have serial tracking, it is added directly to the cart, parts list, or line items with adjustable quantity.

Note

The decision flow when clicking a product is: Simple product without serials adds directly (quantity adjustable). Simple product with serials opens the serial picker (quantity is 1 per serial). Variable product opens the variant selector popup first, then follows the same serial/non-serial logic for the chosen variation.

Item Condition: Brand New, Used, Refurbished

Every inventory item (and each variant of a variable product) can have an Item Condition set. This appears on the inventory list and detail pages as a colored badge, making it easy to distinguish stock quality at a glance.

  • Brand New, default condition for new stock. No badge shown (clean appearance).
  • Used, items that have been previously owned. Displays an amber badge labeled 'Used'.
  • Refurbished, items that have been restored to working condition. Displays a blue badge labeled 'Refurbished'.

Tip

Set Item Condition during item creation (Inventory → New Item → Item Condition field). For variable products, each variant can have its own condition, useful when selling both new and refurbished variants of the same model.

Frequently asked questions

A Simple Product is a single standalone item with one set of pricing and stock. A Variable Product is a parent container with child variations, each variation has its own independent cost price, sell price, wholesale price, stock level, serial tracking, and supplier link. Use Simple for items with no variations, and Variable when you need to group related options (like colors or sizes) under one product.

Variant types are customizable attributes you define for your products, such as Color, Size, or Quality. Each type can have multiple options (e.g., Color: Red, Blue, Black). They help distinguish different versions of the same product.

There is no hard limit on the number of variant types you can create. Add as many as your shop needs to accurately describe your product variations.

Yes. Click the edit icon (pencil) next to the variant type name on the Variants page. Update the name and save. The change is reflected across all items that use this variant type.

Deleting a variant type removes it and all its options. Items that were using this variant type will lose that variant label. Review the impact before deleting.

Only users with Admin or Manager roles can create, edit, and delete variant types and options. Other roles can view variants in read-only mode.

When you click a variable product anywhere in Fixmo, POS, Sales, Repairs, Invoicing, Quotations, or Purchase Orders, a variant selector popup appears showing all available variations. Pick the specific variation you want. If that variation has serial tracking, the serial picker opens next. If it does not, the item is added directly.

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