Filtering and Searching Inventory

Finding Inventory Items Quickly

The Inventory page provides a search bar and four filter options to help you locate specific items. The inventory table supports expandable rows to view branch-level stock details, bulk selection for batch operations, and infinite scroll pagination loading 40 items at a time.

Using the Search Bar

The search bar at the top of the Inventory page lets you find items by multiple fields.

1. 1Click the search bar or start typing to begin your search.
2. 2Enter an item name (e.g., 'iPhone Screen'), SKU (e.g., 'SCR-IP15-BLK'), barcode number, or category name.
3. 3Results update automatically after a 300ms debounce — there is a brief pause after you stop typing before the search executes.
4. 4A minimum of 2 characters is required before the search runs.
5. 5Clear the search field to return to the unfiltered inventory list.

Filtering by Usage Type

The usage type filter controls which items appear based on how they are used in your shop.

• All — shows every item regardless of usage type. This is the default.
• Repair Part — shows only items designated for use in repairs. These items appear when adding parts to a repair job.
• Product — shows only items designated for direct sale. These items appear in the POS product grid.
• Both — shows items that are available in both repair and sales contexts.

Filtering by Category

The category filter uses your shop's hierarchical category structure. Categories can have parent and child relationships, allowing you to filter at different levels of specificity.

• Select a parent category to see all items in that category and its sub-categories.
• Select a specific sub-category to narrow results to just that group.
• Categories are managed from the Inventory page or from Settings > Inventory. New categories can be created inline when adding or editing an item.

Supplier and Sort Filters

Two additional filters help you organize and narrow inventory results.

• Supplier — filter items by their linked supplier. This is useful when reviewing stock from a specific vendor or preparing a purchase order.
• Sort — choose from 4 sort options: Newest First (default), Name A-Z, Price Low to High, and Price High to Low. Sort applies to the sell price.

Understanding the Inventory Table

The inventory table displays key information about each item in a structured layout. Each row provides a comprehensive snapshot of the item without needing to open its detail page.

• Photo, Name, and SKU — the item photo thumbnail (or a placeholder), the item name, and the SKU code are displayed in the first column.
• Usage Type badge — shows whether the item is a Repair Part, Product, or Both, displayed as a colored badge.
• Category — the assigned category name. If the item belongs to a sub-category, both parent and child names may be shown.
• Cost Price and Sell Price — the purchase cost and the customer-facing price, displayed side by side.
• Margin — the profit margin percentage calculated as ((Sell Price - Cost Price) / Sell Price) x 100.
• Total Stock — the combined stock count across all branches. Items with stock tracking disabled show 'Unlimited'.
• Actions — a menu with options to edit, restock, duplicate, or delete the item.

Expandable Rows for Branch Stock

Each row in the inventory table can be expanded to reveal branch-level stock details. Click the expand arrow on any row to see how many units are available at each branch. This is especially useful for multi-branch shops on the Business plan that need to check stock distribution without opening the item's edit page.

Bulk Selection Mode

The inventory table supports bulk selection for performing batch operations on multiple items at once.

1. 1Click the checkbox in the table header row to toggle selection for all visible items, or click individual row checkboxes to select specific items.
2. 2A bulk action toolbar appears at the top of the table when one or more items are selected.
3. 3Available bulk actions include category reassignment, usage type changes, and batch deletion.
4. 4The selection count is displayed in the toolbar so you can see how many items are affected.

Infinite Scroll Pagination

The inventory table loads 40 items at a time. As you scroll to the bottom of the list, the next batch loads automatically. A loading indicator appears while additional items are being fetched. All active filters and search terms are maintained as more items load.