FixedFixed: an invoice would not take payment again after a payment was deleted

Editing Items & Restocking

4 min read

Published April 12, 2026

Updated April 13, 2026

Finding an Item to Edit

Before editing, you need to locate the item in your inventory list. Fixmo provides search and filters to help you find items quickly.

  1. Open the Inventory section from the sidebar.
  2. Use the search bar to search by name, SKU, barcode, or category.
  3. Apply filters (Category, Sub Category, Supplier, Usage Type) to narrow results.
  4. Click on any row to expand it and see item details, or use the three-dot action menu.

Editing Item Details

The edit page contains the same fields as the add item form, name, pricing, category, stock settings, and advanced fields. Admin and Manager roles can edit items. For variable products, the edit page also displays all child variations with their independent fields.

  1. Click the three-dot action menu on the item row.
  2. Select Edit to open the item's edit page.
  3. Update any fields, name, SKU, barcode, pricing, category, usage type, tax settings, warranty period, description, dimensions, or weight.
  4. For variable products, the Variants section shows all child variations. Each variation can be edited independently, update its cost price, sell price, wholesale price, stock, serial tracking, or supplier as needed.
  5. Upload or replace the product photo in the Product Image section.
  6. Click Save to apply your changes.

Note

Editing an item does not affect existing repairs or sales that already used this item. Changes apply going forward only.

Restocking an Item

When new stock arrives, use the restock dialog to add quantities to a specific branch. The Restock option only appears for items with Track Stock enabled.

  1. Click the three-dot action menu on the item row and select Restock.
  2. Enter the Quantity to Add (minimum 1).
  3. If the item has serial number tracking, enter serial numbers in the text area, one per line. A progress counter shows how many you have entered vs. the required quantity.
  4. Select the target Branch from the dropdown.
  5. Click Add Stock to confirm. The stock level updates immediately.

Tip

Non-admin users can only restock their own branch. Admins and Managers can restock any branch.

Managing Serial Numbers

For items with serial number tracking enabled, the edit page includes a dedicated Serial Numbers tab. This gives you a complete view of every serial unit and its current status.

  1. Open the item's edit page.
  2. Click the Serial Numbers tab (visible only for items with serial tracking).
  3. Browse the list of serials with their current status, branch, and linked documents.
  4. Use the search field to find a specific serial number.
  5. Click on a serial to update its status or add notes.

Deleting an Item

Items can be deleted from the action menu, but Fixmo enforces data integrity rules to protect your repair and sales history.

  1. Click the three-dot action menu on the item row.
  2. Select Delete.
  3. Confirm the deletion in the dialog that appears.

Warning

If the item has been used in any repair, deletion is blocked. You will see the message: 'This item has been used in repairs and cannot be deleted.' This protection ensures your repair records remain accurate.

Frequently asked questions

Find the item in the inventory list, click the three-dot action menu, and select Restock. Enter the quantity, select the target branch, and add serial numbers if the item has serial tracking enabled. Click Add Stock to confirm.

Each restock action targets one branch at a time. To add stock to multiple branches, repeat the restock process and select a different branch each time.

Items that have been used in repairs cannot be deleted. Fixmo protects this data to maintain accurate repair and financial records. The delete option will show a message: 'This item has been used in repairs and cannot be deleted.'

The branch field on the edit page allows you to update which branch the item is associated with. Stock quantities are tracked per branch independently.

Open the item's edit page, find the Product Image section, and upload a new photo to replace the existing one. You can also remove the current photo.

On the item's edit page, a Serial Numbers tab appears if the item has serial tracking enabled. From there you can view all serials, search by serial number, and update individual serial statuses.

Related articles