Editing Items & Restocking

Finding an Item to Edit

Before editing, you need to locate the item in your inventory list. Fixmo provides search and filters to help you find items quickly.

1. 1Open the Inventory section from the sidebar.
2. 2Use the search bar to search by name, SKU, barcode, or category.
3. 3Apply filters (Category, Sub Category, Supplier, Usage Type) to narrow results.
4. 4Click on any row to expand it and see item details, or use the three-dot action menu.

Editing Item Details

The edit page contains the same fields as the add item form, name, pricing, category, stock settings, and advanced fields. Admin and Manager roles can edit items. For variable products, the edit page also displays all child variations with their independent fields.

1. 1Click the three-dot action menu on the item row.
2. 2Select Edit to open the item's edit page.
3. 3Update any fields, name, SKU, barcode, pricing, category, usage type, tax settings, warranty period, description, dimensions, or weight.
4. 4For variable products, the Variants section shows all child variations. Each variation can be edited independently, update its cost price, sell price, wholesale price, stock, serial tracking, or supplier as needed.
5. 5A variation's own description is in its row too, in the Variant Description box under the serial numbers. Website Sync sends it to your website with that variation.
6. 6Change the photos in the Product Photos card. For a variation, open it in the Variants list and use Upload photo.
7. 7Click Save to apply your changes.

Restocking an Item

When new stock arrives, use the restock dialog to add quantities to a specific branch. The Restock option only appears for items with Track Stock enabled.

1. 1Click the three-dot action menu on the item row and select Restock.
2. 2Enter the Quantity to Add (minimum 1).
3. 3If the item has serial number tracking, enter serial numbers in the text area, one per line. A progress counter shows how many you have entered vs. the required quantity.
4. 4Select the target Branch from the dropdown.
5. 5Click Add Stock to confirm. The stock level updates immediately.

Managing Serial Numbers

For items with serial number tracking enabled, the edit page includes a dedicated Serial Numbers tab. This gives you a complete view of every serial unit and its current status.

1. 1Open the item's edit page.
2. 2Click the Serial Numbers tab (visible only for items with serial tracking).
3. 3Browse the list of serials with their current status, branch, and linked documents.
4. 4Use the search field to find a specific serial number.
5. 5Click on a serial to update its status or add notes.

Deleting an Item

Deleting removes an item from your catalogue permanently, and it is only possible while nothing uses it. Once an item has been sold, ordered, invoiced, fitted to a repair, given a serial number or put inside a combo, Fixmo refuses. Those records point at it, and removing it would damage them.

1. 1Click the three-dot action menu on the item row.
2. 2Select Delete.
3. 3Confirm the deletion in the dialog that appears.

Archiving an Item You No Longer Sell

When you stop selling something, you usually cannot delete it, because your sales history points at it. Archiving is the answer. An archived item disappears from search, the POS, and every picker on repairs, invoices and purchase orders, so it stops getting in your staff's way. Every record that already uses it keeps working, keeps printing and keeps reporting exactly as before.

1. 1Open the item and click Edit.
2. 2For a single variant, expand it and click Archive.
3. 3For a whole product, use Archive on the product itself. Every variant goes with it.

What Changes When You Archive

Three things happen automatically, and one deliberately does not.

1. 1It is removed from your website, if you had it listed there.
2. 2Any promotional sale or discount on it is cleared.
3. 3Low-stock alerts stop, because you are no longer restocking it.
4. 4Your stock stays exactly as it is. Archiving is not a write-off.

Bringing an Archived Item Back

Open any product in the same family and click Edit. If anything in it is archived, an 'Archived' link appears under the Variants heading with a count. Click it to see everything archived, with the date it happened, and restore whichever you want.

1. 1Open the product and click Edit.
2. 2Click the Archived link under the Variants heading.
3. 3Click Restore beside the item you want back.

SKUs and Barcodes of Archived Items

Archiving does not release the item's SKU or barcode. If you try to reuse one, Fixmo tells you which archived item holds it and offers to restore it. This is deliberate: a barcode that scans to two different products, or a report that silently merges two items with the same SKU, causes far more trouble than choosing a new code.