AddedEach variation can have a description of its own, and is named after its product

Inventory Settings

6 min read

Published April 8, 2026

Updated September 11, 2026

Inventory Settings Overview

The Inventory Settings page lets you organize your stock with categories, sub-categories, and brands. A well-organized inventory makes it faster to find items when adding parts to repairs or processing sales. Only Admins can manage these settings.

Creating Inventory Categories

Categories group similar inventory items together. Fixmo supports parent categories and sub-categories for detailed organization.

  1. Go to Settings > Inventory from the sidebar.
  2. Click 'Add Category' to reveal an inline input field.
  3. Enter the category name (e.g., 'Phone Parts', 'Accessories', 'Tools') and click 'Add'.
  4. The new category appears as a collapsed card in a two-column grid. Click the card header to expand it.

Adding Sub-categories

Sub-categories provide a second level of organization within each parent category. They help you narrow down product types for faster inventory browsing.

  1. Hover over a parent category card header to reveal action icons, then click the plus (+) icon to add a sub-category (this also expands the card).
  2. An inline input field appears inside the expanded card.
  3. Enter the sub-category name (e.g., 'Screens', 'Batteries', 'Flex Cables').
  4. Click 'Add' to save it under the parent category.

Tip

When adding inventory items, you select both a category and sub-category from dropdown menus. A clear category structure saves time when your inventory grows.

Editing and Deleting Categories

Each category and sub-category has a menu with four things you can do to it. Which ones are available depends on what is using it, and the row shows that count.

  • Rename changes it on every item, repair and service that points at it
  • Merge into moves all of those onto another category and removes this one
  • Archive stops it being offered when filing a new item, while the items already in it stay where they are
  • Delete is offered only while nothing uses it, sub-categories included
  • A parent with sub-categories cannot be deleted until those are dealt with, so the tree is never reshaped behind your back

Managing Brands

Brands let you tag inventory items by manufacturer. This helps with filtering and searching your inventory by brand.

  • Each brand shows how many repairs and items use it
  • The menu on a brand offers Rename, Merge into, Archive and Delete
  • Renaming reaches every repair and item at once, so correcting a spelling is one action
  • A brand in use cannot be deleted. Archive it, or merge it into the spelling you are keeping
  1. Scroll to the Brands section in Settings > Inventory.
  2. Click 'Add Brand' to reveal an inline input field.
  3. Enter the brand name (e.g., 'Apple', 'Samsung', 'Xiaomi', 'OnePlus').
  4. Click 'Add' to save it to the list.

Service Types

Service types group the services you sell, such as Screen Repairs or Diagnostics. They are created from the service form as you work, and they are managed here alongside categories and brands.

  • Add a service type, or rename one and every service in it follows
  • Merge two service types when the same group was created twice
  • Archive one you no longer offer, and the services already in it keep it
  • Delete one while no service or repair uses it

Purchase Order Auto-Stock Setting

The auto-stock setting controls the stocking behavior when goods are received against a purchase order. This setting applies shop-wide to all purchase orders and can only be changed by Admins.

  • Navigate to Settings > Inventory.
  • Scroll to the Purchase Order Settings section.
  • Toggle 'Auto-stock items when PO is received' to enable or disable the feature.
  • When ON: Receiving goods immediately updates stock levels, recalculates weighted average costs, and requires serial number entry during the receipt step. The PO advances to STOCKED automatically after all items are fully received.
  • When OFF (default): Receiving goods only records the arrival. A separate Stock Items step is required on the PO detail page to update stock levels, enter serial numbers, and recalculate costs. This gives you a chance to inspect or sort goods before making them available in inventory.

Tip

Enable auto-stock if your shop does not need a separate inspection or stocking step after receiving deliveries. This simplifies the workflow to a single step.

Frequently asked questions

Go to Settings > Inventory and click Add Category. Enter the parent category name (e.g., 'Phone Parts') in the inline input and click Add. Then hover over the category card and click the plus icon to add sub-categories (e.g., 'Screens', 'Batteries'). Categories are displayed in a collapsible two-column grid.

In Settings > Inventory, scroll to the Brands section. Click Add Brand, enter the brand name (e.g., 'Apple', 'Samsung') in the inline input, and click Add. Brands appear in a simple list and can be renamed or deleted. Each brand shows a usage count of how many inventory items use it.

Yes. Fixmo supports two-level categorization: parent categories and sub-categories. Categories are displayed as collapsible cards, all collapsed by default. Click any card header to expand it and view sub-categories inside. Each card expands and collapses independently.

You can only delete a category that nothing uses. If items, repairs, services or sub-categories point at it, Fixmo says how many and refuses, so no item is quietly left uncategorised. To stop offering a category you still have items in, archive it. To fold it into another one, merge it: the items move across and the duplicate is removed.

Open the menu next to one of them in Settings > Inventory and choose Merge into, then pick the spelling you are keeping. Every repair and item on the duplicate moves to it, and the duplicate is removed. New duplicates are harder to create now, because a name that only differs by capital letters is treated as the one already in the list.

The auto-stock setting controls whether inventory stock levels update automatically when goods are received against a purchase order, or whether a separate stocking step is required. When enabled, receiving goods immediately updates stock quantities and recalculates costs. When disabled (the default), you must manually stock items after receiving them using the Stock Items button on the PO detail page.

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